How to Switch Your Virtual Office Address (Without the Stress)

1. Update Your Registered Office Address (Companies House)

If you run a limited company, this is your most important update.

Your registered office is publicly visible and used by:

• HMRC
• Companies House
• Legal and official correspondence

How to update it

You can do this online via Companies House.

Or directly through your Companies House account.

Forms (if needed)

• AD01 – Change registered office address
• CH01 – If you are updating a director’s service address
  

Important tip

Don’t leave this until the last minute.

If your address is still showing at your old provider when you cancel, it can cause delays or even compliance issues.

2. Update Your Google Business Profile (GMB)

If you use Google Business, this is key for visibility and trust.

• Log in to your profile
• Edit your business address
• Submit for verification if required

Be aware: Not all virtual offices are suitable for Google listings depending on your business type.

3. Update Your Website

This is one of the easiest wins and is often overlooked. Make sure your new address is updated on:

• Website footer
• Contact page
• Privacy policy
• Terms and conditions

Consistency matters for Google visibility (SEO), credibility and customer trust

4. Update Your Email Signature and Documents

Update your address on:

• Email signatures
• Invoices
• Proposals
• Contracts
• Letterheads

This helps present a consistent, professional image immediately.

5. Update Business Listings and Directories

Your address should match across all platforms. Focus on:

• Google (if applicable)
• Bing Places
• Apple Maps
• Trustpilot or review platforms
• Industry directories

This builds local Google visibility (SEO strength) and trust signals.

6. Tell Your Accountant and Bank

One of the most commonly missed steps when switching your virtual office, but it is important.

Your accountant should always have your correct registered office and correspondence address on file.

They use this for:

• statutory filings
• HMRC correspondence
• company records

A quick email is usually enough. Just confirm your new address and the effective date.

Your business bank must also have your up-to-date address. Most banks allow you to update this:

• via online banking
• or by submitting a simple change request

Keeping your address aligned across Companies House, your bank and your accountant helps avoid unnecessary queries during compliance checks and keeps everything running smoothly.

7. Notify Key Contacts (If Needed)

Depending on your setup, you may also want to inform:

• Key clients or suppliers
• Insurance providers
• Service providers

This doesn’t need to be complicated, just a simple update where relevant.

8. Check You’re Using It Properly

Before you switch, it’s worth making sure your new address will work for everything you need. A virtual office is typically suitable for:

• Registered office address
• Business correspondence
• Marketing materials
• Online listings

If you’re unsure about anything specific, it’s always better to check upfront.

9.Switching Is Easier Than You Think

If your current virtual office provider is slow, doesn’t support you, creates friction or simply just doesn’t feel right,  there is no reason to stay.

Switching providers is not a major project. It’s a simple operational update that can be done properly in a short space of time.

With Virtually There:

• You can set up your new address in minutes
• We guide you through the process
• You’ll know exactly what needs updating
• And you’ll have a team that actually supports you

Ready to Switch?

If you’re thinking about moving your virtual office, we’re here to make it easy.

Whether you need help choosing a location or just want a smoother setup, our team is always happy to help.

Your business deserves to look the part.